Question 1

What's the difference between a table plan and a seating chart?

Accepted Answer

A table plan focuses on the physical layout of tables in your venue—the arrangement, shapes, sizes, and spacing. A seating chart assigns specific guests to specific tables or seats. Magic Table Planner combines both functions in one tool: first create your table layout, then drag guests onto each table.

Question 2

How do I create a table plan that matches my venue's floor layout?

Accepted Answer

Start by requesting a floor plan or dimensions from your venue coordinator. In Magic Table Planner, choose table shapes and sizes that match your venue's inventory (e.g., 60-inch rounds seating 8, 8-foot banquet tables seating 10). Then arrange those tables in the planner, leaving adequate spacing for guest movement.

Question 3

What table shapes work best for different event types?

Accepted Answer

Round tables (60-inch or 72-inch) are classic for weddings and formal dinners because they encourage conversation. Rectangular banquet tables work well for corporate events and casual gatherings. Cocktail high-tops suit networking events and cocktail hours.

Question 4

How much space should I leave between tables in my floor plan?

Accepted Answer

Event designers recommend 36-48 inches (3-4 feet) of space between table edges to allow comfortable guest movement and vendor access. For venues with fire codes, verify minimum aisle width requirements (often 6 feet for main aisles) with your coordinator.

Question 5

Can I create different table plan versions to compare layouts?

Accepted Answer

Yes, Magic Table Planner allows unlimited layout versions so you can experiment with different arrangements. Create one version with all round tables, another with a mix of rounds and rectangles, then compare them side-by-side to find the best fit.

Question 6

Should I include a head table or sweetheart table in my table plan?

Accepted Answer

The choice depends on your event style and family dynamics. Head tables create a traditional focal point, sweetheart tables give couples private time, and some skip a special table entirely. Magic Table Planner lets you test all three options visually.

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